Frequently Asked Questions
How do I create a user account?
If you do not yet have a user account in the DKG congress management system, please create one. It is free of cost.
After you have completed registration (... for a user account in the DKG congress management system; this is not a sign-up for this event!), we will send a link to your email address within a few minutes, with which you can confirm your user account.
You will then be able to register for the events with you access data (your e-mail address / password).
How do I register for an event?
Prior to registration for an event, need every person to create a free user account in the congress management system. With your access data to your user account (your e-mail address / password), you will be able to log in to the congress management system via the event page and sign up for this event.
Click on the button „Participant registration“ and follow the instructions.
How do I submit a contribution, how do I participate in a competition?
If you want to submit a contribution (such as a lecture, a poster or a contest participation), you need to register as a participant in the respective event. You will then be able to submit your contribution. Please log in to the congress management system (your e-mail address / password).
Click on the button „Submissions“ and follow the instructions.
Please note the additional indications regarding your submission.
My contribution was rejected, how do I cancel my registration?
In case your contribution is not accepted by the Program Committee, you may cancel your registration until January 31st, 2017, free of cost, via email (congress@dkg.de). For administrative reasons, we cannot accept any different form of cancellation!
How do I upload further documents to my contribution?
Only after you have submitted your contribution, you will be able to add more documents.
In your user account, please click on the button „Submissions“.
Afterwards, please use the button „Upload Contribution / Select Contribution“.
Choose the files you want to add and click „Upload“.
Why is my curriculum vitae needed?
You may optionally upload your CV. It will be given to the chairman of a panel in advance, so that he or she can find some introductory remarks about you and your lecture.
Until when do speakers and authors need to pay their participation fees?
The Program Committee expects all speakers and authors whose contributions were accepted to the program to pay their participation fees within the period agreed. Should this period of time expire without payment, the contributions in question cannot be considered in the program or in the conference documents. In this case, your Short Abstract will not be published in the abstract volume.
How do I know my submission has been accepted by the Program Committee?
As soon as all contributions have been assessed by the Program Committee, the speakers will be notified by email. The status of a contribution can also be checked in advance in the congress management system. Please log in to your personal user account with your access data (your e-mail address / password) and click on the button „Submissions“. Here, you can retrieve the status of your submitted contributions:
- „Submitted“: You have submitted your contribution, but the Program Committee has not yet made a decision.
- „Accepted“: The Program Committee has accepted your submission as lecture or poster.
- „Accepted/Please present as poster“: The Program Committee invites you to present your contribution at the meeting as a poster, as the number of lectures is limited. A re-submission of your contribution as a poster is not neccessary.
- „Under examination“: Your lecture or poster was accepted by the Program Committee, but something is still missing, for example the payment of your participation fee. Your submission therefore may have lost its status „Accepted“ and might not be considered any more for the conference. Please get in touch with us as soon as possible (congress@dkg.de).
- „Not accepted“: Your submission has not been accepted by the Program Committee. As the number of submissions usually exceeds the number of lectures and posters that can be presented at the conference, the Program Committee makes a selection according to content-based criteria. If your contribution has not been accepted, it does not mean that the Program Committee rates your contribution as professionally insufficient.
- „Approval withdrawn": Your submission has subsequently been withdrawn by the Program Committee. The reason for this might be that your participation fee has not been paid within the deadline and that there has been no reaction to our payment requests. Your contribution is not going to be part of the program, nor will it be considered in the conference documents. Please get in touch with the DKG office as soon as possible (congress@dkg.de)
Has the payment of my participation fee been received?
You can check any time if the payment of your participation fee has already been received in the congress management system. Please log in to your personal user account (your e-mail address / password) and click on the button „Invoices“. You will find one of the following status descriptions:
- „Paid / Confirmed“: Your participation fee invoice has been paid and your participation has been confirmed. If the payment was made by credit card or paypal, the transaction code will be displayed.
- „Not paid“: Your particiaption fee invoice has not been paid yet.
- „Cancelled”: Your participation fee invoice has been cancelled.
How can I change the contact details or the billing address?
Please log in to your personal user account in the congress management system. Click on the button „Master data“. Here, you can change your contact details or your billing address.
How can I enter a cost center for the invoice?
When registering a participant, you can enter a cost center in the section „Billing address“.
Where can I enter my VAT identification number?
When registering a participant, you can enter the VAT identification number in the section „Billing address“.
How can I change or cancel a registration?
In order to cancel one or more registrations, please send a short note to the DKG office by email (congress@dkg.de), stating your concerns. Please mention your email address with which you log in to your user account. We ask you to note the cancellation periods and the cancellation fees that may be due in this context.
Do I get a notification when I can retrieve the invoice?
As soon as the invoices have been issued, you will be notified by email. You can also inspect, download and print your invoices any time via your user account. They will be provided as PDF files.
How will I know that my contribution was not accepted by the Program Committee?
You will receive an email from us stating whether your contribution was accepted or not. You can also check the status of your submission any time by logging in to your personal user account with your access data (your e-mail address / password) and clicking on the button „Submissions“.